How to Stay Focused with Task Management Software

Smart teams globally prefer task management software to achieve high productivity levels. Primarily for the simple reason to make the most out of their workday & stay on top of their key assignments.

On the other hand, there is a lot of fuss around distractions at the workplace due to the overuse of digital mediums be it various productivity tools, social media platforms or constant dings of the cell phones.

Digital mediums are the need of the hour and if not deployed and used in the right manner can turn counterproductive.

Moreover, daily operational challenges and ambiguities add to chaos & lea to execution delays and less than optimal quality of deliverables.

All of which can:

· throw the project off-track

· demotivate team members

· add to customer dissatisfaction

· probable loss of business

To that extent, let us take a quick review of how an all-in-one integrated task management and team collaboration software can keep our teams focused.

Integrated task management tools offer a plethora of productive features such as time tracking, resource utilization, project templates, Gantt charts, Kanban boards, resource allocation and daily catch-ups that enable smooth communication and collaboration across the team.

Get Organized

The first wise step is to bring your project teams together on a central project management platform.

The platform becomes your single source of truth and your go-to place for all information regarding the project.

Right from project plans, project templates, task assignments, schedule, and all project documentation can be found within a single project management tool.

Thus, time is saved from juggling multiple apps. Less chaos and anxiety as all information is interlinked and presented at one place for ease of use.

Additionally, role-based access control ensures, the right people see the intended information and hence, reduced distractions and better control.

Also, the team now knows their individual responsibilities, expected outcomes & absolute clarity around the project schedule.

Pro Tip: User role management and Gantt chart works wonders when you are working on large complex projects or projects with very strict deadlines.

Align your Processes

Processes are often bypassed or forgotten altogether while execution. As a result, there are quality gaps, more issues than expected & rework efforts that will not be billed to the client.

Intuitive project management software takes these crucial business requirements into account. They offer enough room to align your process to your execution and help maintain a common understanding.

Execution is far more streamlined and is in accordance with the established processes.

Also, rework and repetitive activities are reduced.

For e.g. project template is a capability that allows for defining project plans once and reusing them forever. You can always update and optimize based on evolving project requirements over time.

But the important fact is, chances of missing out on key tasks and project activities are significantly reduced. Plus you save time from defining the same tasks for every new yet similar project.

You also get to do accurate project estimation with time using historical data from actual implementations.

Similarly, defining the logical sequence of tasks life-cycle from start to finish eliminates any scope for confusion.

Teams know how the tasks will move along the process, who will work on them and when ensuring seamless execution with greater quality.

Pro Tip: Custom Status Workflow & Project Templates save you a lot of time and make your processes effective.

Read the full article at Orangescrum Blog