How Time Tracking Improves Productivity

Businesses in the digital age run on time tracking. Time is the globally accepted universal currency to measure efficiency, productivity, and outcomes.

Over time, technology has brought to light the significance of measuring various metrics to account for desired outcomes, profitability, and improved work-life balance.

Not only that, our understanding of productivity and effectiveness has also seen radical shifts in terms of quality over quantity, outputs vs outcomes, and multitasking vs time blocking.

Why Time Tracking is important?

Gone are the days when time tracking was done just to capture the time spent by employees at work and seen more as an employee monitoring measure.

And today it is all about measuring:

  • Resource Utilization
  • Billable vs non-billable hours
  • Identifying resource availability
  • Total project hours vs spent hours
  • Planned vs actual hours

The above metrics provide a holistic view of how healthy our business and projects are. It’s a cumulative approach that can then be broken to individuals to identify:

  • Execution bottlenecks
  • Work habits
  • Workflows & processes

Following which proper remediation actions and improvements can be planned.

But before that let us take a look at common challenges that disrupt our daily plans and activities.

How to prevent Time Tracking Challenges?

Throughout the day we work on multiple tasks demanded by our role within the organization and they do take away precious time from activities that are crucial to our key goals and objectives.

Managing all such “necessary evils”, planning them right, and keeping them to the minimum is a must to ensure optimal productivity.

Administrative Activities

Meetings with the clients, teams, and executives are necessary. So are email management, collaboration, status reviews, approval requests, etc.

The key is not to get carried away by them and ensure that these are planned during our low productive hours.

It is best that you do not start your day with a focus on these activities. Alternatively, if there are pending items from these categories then yes else plan them such that they do not interrupt your key planned activities of the day.

Notify required team members w.r.t your plan and set clear expectations as to when they can expect responses, approvals and book a slot on your calendar.

Ad-hoc Requests and Interruptions

No matter how robust our planning and how hard we try to stick to our tasks for the day, we are bound to be interrupted by last-minute “emergency” activities, meeting requests, impromptu discussions.

Read the full article at Orangescrum blog

Digital Marketing Specialist at Orangescrum.