How Agile Project Management Prevents Resource Conflicts

Agile Project Management helps when your team has got evolving needs and wants to rapidly deliver the project.

The traditional way, mostly known as the Waterfall methodology fails to keep up with the requirements change.

On one hand, Agile Methodology is about iterative planning whereas on the other hand Waterfall is about sequential planning.

In software development companies there are constant requirements changes.

So a method that is based on continuous planning and feedback through the process will deliver the business value right from the start.

It has few benefits, let us walk you through it

Regular Testing produces high-quality products

The testing’s integrated through the production cycle. Regular testing makes sure whether the product is working through the development, and helps resolve issues if any.

Meeting Customer’s needs

User interaction is encouraged. The product owner is present every step of the way of progress of development. And his feedback and involvement is essential to deliver the right product.

Chances of risks are reduced

From the beginning of the project, in the very first sprint, you have a working product. It completely eliminates the chances of complete project failure.

Seamless collaboration

Everyone is on the same page regarding the project, the scrum master, the product owner, and the development team. Daily scrum meetings identify the work done, the work to be done and the issues.

Prevents resource conflicts

With ever-changing goals, your team can miss deadlines, and it could lead to project failure. But agile project management can prevent chaos in your workflow process and remove the resource conflict.

When a project manager needs a scarce resource, and there is insufficient capacity to allow all demands on that resource to be met it is called a resource conflict.

When it happens, you ought to ask yourself a few questions to gain much-needed clarity about the problem.

● Is the resource spread out too thin?

● Or is he having trouble prioritizing projects?

● Do other resources have his skill??

● Are they available?

● Can you distribute the tasks?

● If you can’t solve it, can a higher level of project manager do it?

● What is the time you need to solve the conflict?

17% of the projects fail due to poor resource management according to PMI

A proper resource planning can be done with the help of robust project management software.

It helps with planning, analysis, and forecast.

And it can also increase your project success rate exponentially.

“Even though only 22% of the organizations use PM software, 77% of high-performing projects use project management software.- Wellington’s survey”

If you want success, you need to use agile project management to prevent resource conflict.

Here is how it solves the conflicts

1. Optimal use of resources

Efficient resource management involves planning, allocation, and efficient resource utilization.

It makes sure you are making proper use of resources available to you. It also guarantees that your team is not underperforming or your staff isn’t overburdened.

Happy resources perform to their fullest.

Resource utilization can be effective only when resource allocation is on point.

A project manager picks the resource for a particular task based on his skills and availability.

He checks whether the resource is free enough to take on the task.

Project management software provides you with features like — Resource Availability and Resource Utilization to ease your resource management process.

It helps you analyze whether your resources are over-utilized or under-utilized.

You can check the productivity of a resource by comparing his estimated hours with actual hours spent.

And you can also check whether a resource is available for a particular task with the resource availability feature. A resource availability chart maps out the time a resource can invest.

It shows you whether he is available for the task, overloaded or on leave. If a resource is booked for 8 hours of tasks for that day, then when you assign a task he is on task overload.

If a resource is spread out too thin, you can assign tasks to someone else or you can distribute the task among team members.

This way you can complete the task on time, without overtaxing the resources. The benefits don’t end here.

Here are more advantages of using resource availability.

  • Heightened collaboration and team understanding.
  • Awareness of task dependencies
  • Enhanced clarity on project progress
  • Team members are on top of their schedule
  • Easy and timely delivery of projects

2. Transparent Communication

Project management becomes a piece of cake when all the information and all the team members are on a single platform.

A common chart listing the availability of all team members gives everyone clarity for future project progress.

It prevents resource conflicts because resource allocation becomes easy.

The PM needs to choose a specific member for a task with relevant skill, who is available in the said time.

When all these lengthy processes become automated through software, this saves a lot of time and there is a better alignment on business objectives.

3. Conflicts prevention saves time

Team and time are the two critical resources. You do not want to waste any.

Agile project management can solve resource conflicts and save time.

The daily catch-up ritual is something to be followed ardently by the team.

You know where your project stands, where it has to go, and you decide which route to take to reach their fastest.

Here is a simple example describing how agile project management prevents resource conflicts.

source: https://blog.orangescrum.com/2019/10/how-agile-project-management-prevents-resource-conflicts.html

Digital Marketing Specialist at Orangescrum.